Job Summary
REMOTE WORK FOR FUTURE AVAILABILITY - After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. May be required to use personal computer and other standard office equipment.
Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval.
Physical Activities Working Conditions Additional Information
Special Instructions Summary Important Message
Looking for a rewarding career opportunity with great benefits? Interested in joining a dynamic & fun group of professionals? Look no further! Join our team!
The University of Texas at Dallas has an excellent job opportunity for individuals looking to join the Erik Jonsson School of Engineering and Computer Science team as an Administrative Assistant I.
The Administrative Assistant I is responsible for performing duties to support daily business functions and operations for an executive front office and will be the primary administrative support for the dean’s staff including assistant and associate deans, facilities team, finance team, tech support, and research staff. This role will serve as the point of contact for all purchasing needs within the suite and for each of the 9 departments as needed. This position regularly serves as the backup administrative support for the Jonsson School Office of Undergraduate Advising and the Texas Analog Center. The Administrative Assistant will provide outstanding customer service to the campus community by answering emails, phone calls and in person inquiries in a timely and professional manner.
Minimum Education and Experience
The University of Texas at Dallas has an excellent job opportunity for individuals looking to join the Erik Jonsson School of Engineering and Computer Science team as an Administrative Assistant I.
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The Administrative Assistant I is responsible for performing duties to support daily business functions and operations for an executive front office and will be the primary administrative support for the dean’s staff including assistant and associate deans, facilities team, finance team, tech support, and research staff. This role will serve as the point of contact for all purchasing needs within the suite and for each of the 9 departments as needed. This position regularly serves as the backup administrative support for the Jonsson School Office of Undergraduate Advising and the Texas Analog Center. The Administrative Assistant will provide outstanding customer service to the campus community by answering emails, phone calls and in person inquiries in a timely and professional manner.
Bachelor’s degree and two years office administration or project management experience or an equivalent combination of education and experience.
Preferred Education and ExperienceExcellent verbal and written communication skills. The ability to multi-task and prioritize. Experience in higher education, administrative roles preferred but not required. Above average proficiency in MS Office Suite (Outlook, Excel, Word, PowerPoint) is a must. Experience with PeopleSoft is preferred.
Essential Duties and Responsibilities
- Open and close the office daily. Traditional business hours are M-F 8am to 5pm.
- Utilize procurement software to prepare, review, submit, and receive purchase orders from all customers within the Jonsson School and external partners.
- Facilitate OneCard transactions when applicable/allowable for office needs (supplies, license renewals, invoices etc.). Responsible for reconciling OneCard reports according to university guidelines.
- Collect and prepare business expense reimbursements.
- Coordinate travel arrangements and prepare vouchers for travel reimbursements.
- Maintain office supply inventory and replenish as needed.
- Schedule meeting and event space requests in shared Outlook calendars.
- Disseminate campus communications to applicable audience (dissertation announcements, research communication, distinguished speaker announcements etc.).
- Publish ECS events to internal and external Comet Calendars.
- Process and review daily eCATs for building access, keys, and computer access.
- Manage directory listings for employees in department 307000.
- Receive and respond to inquiries via shared email inboxes.
- Assist the Administrative Project Coordinator with the annual fellowship review/selection/award process.
- Support event team with commencement and other large scale events.
- Answer phones, greet guests and direct in person inquiries to appropriate individuals.
- Collect and distribute mail daily.
- May supervise and direct assignments for student workers.
- Other projects and duties as assigned.
REMOTE WORK FOR FUTURE AVAILABILITY - After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. May be required to use personal computer and other standard office equipment.
Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval.
Physical Activities Working Conditions Additional Information
This role will require the ability to drive a university owned golf cart, and to assist with facilitating regular upkeep and maintenance of the vehicle.
What We Offer
UT Dallas is an Equal Opportunity Employer. We are committed to fostering, cultivating and preserving a culture of diversity and inclusiveness. We offer an employee-friendly work environment with a comprehensive pay and benefit package including:
Competitive Salary
Tuition Benefits
Internal Training Opportunities
Medical Insurance – including 100% paid employee medical coverage for full-time employees Dental Insurance
Vision Insurance
Long & short-term disability
Retirement Plan Options
Employee Wellness Program
Employee Assistance Program
Paid time off
Paid Holidays
Employee Resources Groups
and…so much more!
Visit https://hr.utdallas.edu/employees/benefits/ for more information.
About UT Dallas
What We Offer
UT Dallas is an Equal Opportunity Employer. We are committed to fostering, cultivating and preserving a culture of diversity and inclusiveness. We offer an employee-friendly work environment with a comprehensive pay and benefit package including:
Competitive Salary
Tuition Benefits
Internal Training Opportunities
Medical Insurance – including 100% paid employee medical coverage for full-time employees Dental Insurance
Vision Insurance
Long & short-term disability
Retirement Plan Options
Employee Wellness Program
Employee Assistance Program
Paid time off
Paid Holidays
Employee Resources Groups
and…so much more!
Visit https://hr.utdallas.edu/employees/benefits/ for more information.
About UT Dallas
The University of Texas at Dallas is committed to graduating well-rounded members of the global community whose education has prepared them for rewarding lives and productive careers in a constantly changing world. A diversity of people, ideas and perspectives is crucial to our vision and mission. A charter member of SEA (STEMM Equity Achievement) Change, UT Dallas is a place where members of the community are welcomed, treated fairly, and encouraged to their pursuit of excellence.
What You Should Know
UT Dallas is ranked among the “Best of the Best Colleges” for LGBTQ Inclusion by Campus Pride. The Office of Diversity, Equity and Inclusion hosts a variety of programs and leads initiatives toward efforts to cultivate a culture of equity and belonging for all members of the campus community. “LilyPad” lactation facilities are located throughout campus for private use by nursing parents. The University currently supports nine Employee Resource Groups (ERGs) that are communities of faculty and staff from various identities along with advocates and allies (e.g., Black Faculty and Staff Alliance, Universal Access ERG, Military and Veteran ERG).
1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.
2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE, including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.
2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE, including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.
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